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Author information – your oral presentation or poster

When registering please ensure you enter your paper number. If you do not do this, your paper will not be marked as registered and will be removed from the programme.

Key dates

Author notification including oral or poster confirmation)

11 July 2022

Deadline for author registration

15 July 2022

Presentation submission deadline

9 September 2022


Accepted as an oral presentation?

What you need to do…

  • Make any amendments to your paper by logging back into the submission system by 25 July 2022
  • Register for the conference by 15 July 2022
  • Create a PowerPoint in ppt. or pptx. format for presentation at the conference
  • Refer back to the programme at regular intervals as it is subject to change

PowerPoint presentation instructions

PowerPoint submission deadline: 9 September 2022

  • Presentations should last no longer than 10 minutes
  • Please send your PowerPoint file via email to by no later than 9 September 2022. Authors are also asked to include their programme reference number within this email
  • The slides will be loaded onto the session laptop by the organisers prior to the relevant session
  • Authors should bring a copy of their slides on a memory stick with them to the conference as a back up

PowerPoint presentation guidelines

When completing your presentation please ensure you consider the following:

  • Presentation must be in 16:9 ratio and .ppt or .pptx format, not Pdf
  • Do not use colours that will make the text or diagrams difficult to read once projected
  • Minimum font size should be 16
  • Avoid blocks of text on a slide, use short bullet points, not paragraphs
  • Avoid using hand drawn scanned images
  • Present the relevant information in the clearest way possible. Tables, graphs and diagrams can help at times
  • There is no set template for PowerPoint presentations, you may use a personal or company template. Logos and branding must be of a modest size and must not obstruct the presenting content

Accepted for a poster presentation?

What you need to do…

  • Make any amendments to your paper by logging back into the submission system by 25 July 2022
  • Register for the conference by 15 July 2022
  • Create a poster for display at the conference. You will be required to print and bring your poster with you on the day

Poster presentation instructions

  • In addition to your written paper included in the conference proceedings, authors selected for a poster presentation will be asked to produce and bring along a printed poster for display in the poster area at the conference.
  • At the conference in the catering / exhibition area there will be a board with a poster header listing your paper title for you to display your poster on.
  • The IET will provide Velcro to stick them to the boards.
  • During the breaks and at lunch time or dedicated poster session you are required to spend some time at your poster as it is your opportunity to present your work directly to other delegates.

Your poster display

  • The poster board size is portrait A0

You should clearly display the following information on your poster:

  • The title of your paper
  • The authors’ names and their affiliations
  • Your usual contact details (e.g. an email address) to allow delegates to follow up discussion

Useful tips

  • Your display should consist chiefly of keywords, diagrams, photographs, etc.
  • Diagrams and graphs should have clear captions
  • All text should be easy to read
  • Use colour to emphasise important features
  • All graphs and diagrams should be drawn with thick lines (preferably 1mm or more in width)
  • Handwritten text or diagrams are not recommended


  • The display should be visually appealing and should contain the essence of your paper in a form that is easy to understand
  • Try to attract the registrants to your poster. Unless they come to it, you cannot expect to have a discussion with them
  • The poster can contain visuals that were not present in your paper
  • The poster display is important. It is recommended that as much time and effort with its preparation as you did with our written paper
  • Authors are responsible for printing and transporting the poster to the event

Personal data

Personal data will be processed by the Institution and its associated organisations for the purpose of organising your attendance at this event.

It may also be used for the promotion of other IET products and services and contacting you for market research purposes.

By providing us with your postal address, email address and telephone number you agree that we may contact you by these methods.

You can change this preference at any time by either contacting us by post, following the link on a received email or amending your preferences if you have a MyIET online account.